Back to Guide

Routines Guide

Automate your Kanban board with highly customizable scheduling rules. The Routines feature allows you to generate recurring tasks automatically, ensuring you never forget a daily habit, weekly meeting, or monthly deadline. Routines can be configured to fit any productivity workflow:

Specific Weekdays: Select any combination of days, like every Monday, Wednesday, and Friday. Perfect for scheduling daily stand-ups or gym workouts.
Monthly Dates: Run on a specific date (e.g., the 15th) for consistent billing, rent payments, or monthly reporting deadlines. If a month lacks that date (like Feb 31st), it safely defaults to the last day of the month.
Last Day of the Month: Automatically triggers on the final day, whether the month has 28, 29, 30, or 31 days. Ideal for end-of-month financial reviews.
First Specific Weekday: Trigger on the first occurrence of a day, such as the "First Monday" of every month.
Custom Intervals: Create rolling schedules like "Every 3 days" or "Every 2 weeks" for repeating chores, maintenance, or sprint planning.

Available Variables

Make your automated tasks smarter by injecting the exact date and time. Instead of manually updating task titles every time a routine runs, you can use dynamic variables. Simply wrap any of the variables below in brackets, and KanbanTab will convert them the exact moment your routine generates the new card on your board.

Variable	Output Example	Description
`{{date}}`	Nov 14	Short month and numeric day.
`{{date_short}}`	11/14/2024	Locale-specific short date format.
`{{yyyy-mm-dd}}`	2024-11-14	ISO standard date format.
`{{dd-mm-yyyy}}`	14-11-2024	Day-Month-Year format.
`{{mm-dd-yyyy}}`	11-14-2024	Month-Day-Year format.
`{{weekday}}`	Thursday	Full name of the day of the week.
`{{weekday_short}}`	Thu	Three-letter abbreviation of the weekday.
`{{month}}`	November	Full name of the month.
`{{month_short}}`	Nov	Three-letter abbreviation of the month.
`{{year}}`	2024	Four-digit year.
`{{day}}`	14	Numeric day of the month.
`{{week_number}}`	46	ISO week number of the year.
`{{quarter}}`	Q4	Current quarter of the year.
`{{time}}`	09:00 AM	Current time in your selected format.

Math Offsets

You can easily shift dates and times forward or backward using math offsets directly in your card's title or notes. Just add a plus or minus and a number (like +1 or -3) inside any variable. For dates, the offset is calculated in days. For time variables, it calculates in minutes.

Template Editor

Live Preview

Click to insert variables:

Routines Guide

Available Variables

Math Offsets

Everything you need. Nothing you don't